Introduction
1. The purpose of this document is to define the
roles and responsibilities of
the members of the Management Committee and the Cricket Committee, in
order to ensure that all the playing and administrative requirements for
the Club are managed smoothly, efficiently, and in the best interests of
its members - and to that end so that all members of the Committees are
aware of what they are responsible for, and are accountable.
2. Team Vice
Captains and the Spirit of Cricket Member are not Committee members but for completeness their
roles are shown at paragraphs 21 & 22
3. The Management Committee (as
required by the Constitution) consists of those holding the following
appointments
a. President (non-executive)
b. Chairman
c. Secretary
d. Treasurer
e. Director of cricket
f. Fixtures Secretary
g. Academy Manager
h. Archivist
i. Captains of the 1st XI, 2nd
XI and Sunday teams
j. Facilities Manager
k. External Relations Manager
l. Playing area Manager
m. Social Secretary
n. Sponsorship Manager
o. Welfare Officer
p. League and Cup
representative
Roles and Responsibilities
4. President To preside over the affairs of the Club in a
non-executive capacity, by advising, guiding, and informing the Chairman
and Committee when appropriate.
5. Chairman
a. Responsible to the President and members for the
efficient routine management of the Club
b. Initiate, develop, and execute Club management
policy
c. Chair AGM and Committee
meetings (also deciding date, time and place)
d. In conjunction with the 1st XI Captain, obtain
the services of a professional player, and liaise with KES Witley when
necessary in relation to him and associated arrangements
6. Secretary
a. Take minutes at AGMs and
Committee meetings, draft, clear with Chairman, and issue minutes to
Committee members within 7 days of a meeting
b. Retain copies of the minutes for the record
c. Execute Committee decisions as directed by the
Chairman
d. Communicate with Vice Presidents, Life Members,
Social Members and playing members as directed by the Chairman
e. Manage and coordinate all routine correspondence
to and from the Club and redirect to Committee members where appropriate.
f. Provide match paperwork for captains (for
results, subscriptions, match fees etc)
g. Maintain a Club database of
all involved with it, to include contact details, playing preferences, subscription
status, and availability, and periodically issue updates to Committee members
h. Initiate collection of annual subscriptions
i. Liaise closely and regularly with the Chairman
j. Liaising
with the Archivist so that information to members and prospective members
of
the Club can be posted on the website.
k. Manage Club merchandise
l. Attend Committee meetings
7. Treasurer
a. Responsible for the efficient and prudent management of the Club's
finances
b. Prepare an annual budget for approval by the Committee at the last
meeting before the AGM, so that it can be discussed and
finalised, and
then presented to the AGM for approval.
c. Provide a current state of finances at each Committee meeting
d. Receive match fees, and any other monies (eg subscriptions), from
captains, or other Committee members
e. Pay all bills authorised for payment
f. Pay professional's remuneration
g. Liaise with the Pirrie Hall Treasurer as required
h. Attend Committee meetings
8. Director of cricket
a. Overall, responsible for the effective and efficient delivery of
cricket in the Club
b. Selecting, in conjunction with captains, the teams for :
(1) 1st and 2nd XI League matches on a weekly basis, with retention of
final decision if required
(2) Limited overs cup matches
(3) Cricket Festival week, working in conjunction with captains to raise
the sides
c. Maintaining harmonious relations between the respective league captains
d. Communicating team selection in a timely manner
(1) To the Archivist for publishing on the website
(2) To the captain of the Sunday team in order to provide cricket on a
Sunday for those who are available but not selected on a
Saturday
e. Manage catering arrangements for home league matches to a maximum budget
per match directed by the Committee
f. Responsible for ensuring, where possible, that umpires and
scorers are available for Sunday and Academy XI matches
g. Responsible for maintenance and provision of playing equipment
(stumps, bails, non-league balls, umpires coats etc)
h. Responsible for liaising with the Club League Council Representative
for ordering appropriate numbers of League balls
i. Provision of a scorer for 1st XI League matches
j. Manage the Club professional and instruct and direct him in the
performance of his duties, subject to any specific direction the
Chairman may give, including decision on which Sunday games he will be
required to play in
k. Ensure captains discharge their responsibilities for :
(1) Pre and post match administration
(2) Collection of subscriptions and match fees
(3) Timely submission of league match results
l. Ensuring league players (particularly those likely to be playing for
the 1st XI) are registered with the League
m. Responsible with captains, for the timely collection of subscriptions,
including chasing late payers
n. Call meetings with appropriate Committee members when required, to
facilitate delivery of cricket
o. Liaise when necessary with Facilities and Playing Area Managers
p. Attend Committee meetings
9. Fixtures Secretary
a. Responsible for arranging all non-league fixtures, as instructed by the
Committee
b. Arrange for the production of the fixture card and its despatch to Life
Members, Vice Presidents, players and others listed on the
Club database, to non-league clubs to be played, and to sponsors
c. Liaise with the Archivist for the posting of all fixtures on the Club
website
d. Attend Committee meetings (when requested to by the Chairman)
10. Academy Manager
a.
Responsible for the efficient and effective operation of
the Academy
b.
Work with the Chairman during the establishment of the Academy in the 2011
season
c. Attend Committee meetings
(when requested to by the Chairman)
(To be defined in more
detail in line with development)
11. Archivist
a. Responsible for researching, maintaining and producing Club cricket
records and memorabilia, both historic and current
b. Produce information and statistics when requested by the Committee
c. Score in league matches when available
d. Manage the Club's website
e. Attend Committee meetings (when requested to by the Chairman)
12. Saturday 1st and 2nd XI
Captains
a. Captain the team on the field of play in Surrey Championship league
matches
b. Responsible for the
behaviour of team members to the highest standard on the field of play (as
described in the rules of the Surrey Championship, Schedule 4) and by
conforming to the Spirit of Cricket
c. Responsible for the
completion of match sheets and collection of match fees from players after
each match, and transmission of them to the Treasurer without delay.
d. Responsible for the
execution of all requirements of the league on match days including
agreeing the score and related details with the opposition captain and at
home matches, telephoning these to the league and posting them on the
Club's league website (Brook CC, Surrey - Play-Cricket). Should any fine
be imposed by the League as a result of these responsibilities not being
completed the captain will be expected , as a matter of honour, to pay
that fine.
e. When playing at home, ensure
and check that all pre and post match tasks are completed. When any of
these tasks are delegated to vice captains or others by the captain, he
will however retain final responsibility for them
f. Continuous liaison with the
Director of Cricket
g. Ensuring, as far as is
reasonable, that league players wear Club clothing with sponsors logos
h. The 2nd XI captain is to
secure a scorer and non-playing umpire for the 2nd XI if possible.
i. Members of the Cricket
Committee
j. Attend Committee meetings
13. Brook Sunday Captain
a. Captain the team on the field of play
b. Responsible for the
completion of match sheets and collection of match fees from players, and
match fee from visitors at home matches, and transmission of them to the Treasurer
without delay
c. Ensure match catering
arrangements are in place
d. When playing at home, ensure
and check that all pre and post match tasks are completed. When any of
these tasks are delegated to vice captains or others by the captain, he
will however retain final responsibility for them
e. Attend Committee
meetings
14. Facilities Manager
a. Ensure ground equipment (scorebox, nets, boundary flags etc) is in
working order and maintained, and it's reprovision when
necessary
b. Security of Club property at ground
c. Be initial point of contact for non-Brook use of the ground (eg
Sydenhurst Ramblers)
d. Liaise closely with the Playing Area Manager
e. Attend Committee meetings
15. External Relations
Manager
a. Represent the Club at Pirrie Hall committee meetings and report to the
Committee on issues relevant to the Club
b. Develop and maintain relations with local clubs and schools in regard
to Brook Academy matters, and for player recruitment
purposes
c. Develop and maintain links with local media, including regular
submissions of match details and reports
d. Keep sponsors and advertisers briefed on Club matters
e. In general, speak for, and publicise, the Club in as positive a way as
possible
f. Attend Committee meetings
16. Playing Area Manager
a. Responsible, with the Groundsman, for :
(1) The production of the outfield and square for play to the highest
possible standard
(2) Maintenance of pitch preparation equipment and its reprovision when
necessary
(3) Match day preparation and maintenance
b. Arranging for, and recording, outfield cuts
c. Close liaison with the Facilities Manager
d. Deputising for the Groundsman when necessary, or providing an
alternative when required
e. Represent the Groundsman at Committee meetings
f. Advise and recommend on supply and funding of pitch maintenance
equipment
g. Attend Committee meetings
17. Social Secretary
a. Initiate and arrange social events
as instructed by the Committee
b. Attend Committee meetings
(when requested to by the Chairman)
18. Sponsorship Manager
a. Responsible for raising money for the Club by initiating, developing,
and managing relationships with sponsors
b. Attend Committee meetings
19. Welfare Officer
a. Responsible for the Club's policy on, and correct application of, all
applicable child welfare and protection arrangements in line
with Clubmark requirements.
b. Be the first point of contact in the Club for parents, children, and
the Committee in regard to welfare procedures, problems,
advice, and contact with external agencies
c. Process vetting checks (what were until recently called CRB checks)
for those holding specific Club appointments
d. To have attended :
(1) Safeguarding and Protecting Children course
(2) ECB Safe Hands workshop
e. Attend Committee meetings (when requested to by the Chairman)
20. League and Cup
Representative
a. Report on and update the Committee on League and Cup matters
b. Oversee the communication with the Surrey Championship in regard to
League matters, and manage the the Club nominated
Council Representative (responsible for all written communication with the
League)
c. Represent the Club by liaison and attendance at :
(1) Mandatory League meetings and AGMs (and if unable to attend nominate
an alternative in good time)
(2) Other meetings with external agencies that the Chairman may request
d. Attend Committee meetings
Other Club appointments
21. Team Vice Captains
a. Deputise for their
respective captains in their absence when required (including attending
either Management or Cricket
Committee meetings)
b. Share the responsibility with their captain for all duties as agreed
with him
22. Spirit of Cricket Member
a. To be the custodian of all matters relating to the Spirit of Cricket and
the person to whom all incidents which offend against it are
to be directed
b. Attend Committee meetings (when requested to by the Chairman)