Introduction
1. The purpose of this document is to define the responsibilities of
the members of the Management Committee and the Cricket Committee, in
order to ensure that all the playing and administrative requirements for
the Club are managed smoothly, efficiently, and in the best interests of
its members - and to that end so that all members of the Committees are
aware of what they are responsible for, and are accountable. Team Vice
Captains are not members of either Committee but for completeness their
role is shown at paras 24 & 25
2. The Management Committee (as required by the Constitution) consists
of those holding the following appointments :
a. President (non-executive)
b. Chairman
c. Secretary
d. Fixtures Secretary
e. Treasurer
f. Academy Manager
g. Archivist
h. Captains of the 1st XI, 2nd XI, Sunday XI and
Strollers *
i.
Chairman of the Cricket Committee *
j. Facilities Manager
k. Pirrie Hall representative
l. Playing area Manager
m. Social Secretary
n. Sponsorship Manager
o. Welfare Officer
p. League and Cup Manager
*
3. The Cricket Committee is for the purpose of managing the Club teams
and their players. It's members are those shown in para 2 above with '*'
, and also the :
a. Development XI Manager
b. Player Recruitment Manager
c. Spirit of Cricket Member
d. Sunday XI and Strollers Managers (if appointed)
Management Committee responsibilities
4. President To preside over the affairs of the Club in a
non-executive capacity, by advising, guiding, and informing the Chairman
and Committee when appropriate.
5. Chairman
a. Responsible to the President and members for the
efficient routine management of the Club
b. Initiate, develop, and execute Club management
policy
c. Chair Annual General Meetings and Committee
meetings (also deciding date and place)
d. In conjunction with the 1st XI Captain, obtain
the services of a professional player, and liaise with KES Witley when
necessary in relation to him and associated arrangements
6. Secretary
a. Take minutes at Annual General Meetings and
Committee meetings, draft, clear with Chairman, and issue minutes to
Committee members within 7 days of a meeting
b. Retain copies of the minutes for the record
c. Execute Committee decisions as directed by the
Chairman
d. Communicate with Vice Presidents, Life Members,
Social Members and playing members as directed by the Chairman
e. Manage and coordinate all routine correspondence
to and from the Club and redirect to Committee members where appropriate.
f. Provide match paperwork for captains (for
results, subscriptions, match fees etc
g. Maintain register of Club
players, to include contact details, playing preferences, subscription
status, and availability, and periodically issue updates
to Committee members
h. Initiate collection of annual subscriptions from
players and ensure their transmission to the Treasurer
i. Liaise closely and regularly with the Chairman
j. Responsible for the Club's website and the
provision on it of information to members and prospective members about
the Club.
k. Responsible for all communications to/from the
league, following consultations with the Chairman and Committee as
appropriate
l. Attend Committee meetings
7. Fixtures Secretary
a. Responsible for arranging all non-league fixtures
b. Arrange for the production of the fixture card
and its despatch to Life Members, Vice Presidents, Social Members, players
and others listed on the Club database, and to non-league clubs to be played,
and liaise with the Secretary for the posting of all fixtures on the Club
website
c. Attend Committee meetings
8. Treasurer
a. Responsible for the efficient and prudent management of the Club's
finances
b. Prepare an annual budget for approval by the Committee at the last
meeting before the AGM, so that it can be discussed and finalised, and
then
presented to the AGM for approval.
c. Provide a current state of finance at each Committee meeting
d. Receive match fees, and any other monies (eg subscriptions), from
captains/managers, or other Committee members
e. Pay all bills authorised for payment
f. Pay professional's remuneration
g. Liaise with the Pirrie Hall Treasurer as required
h. Attend Committee meetings
9. Academy Manager
To be defined on appointment
10. Archivist
a. Responsible for researching, maintaining and producing Club cricket
records and memorabilia, both historic and current
b. Produce information and statistics when required by the Committee
c. Score in league matches when available
d. Manage the relevant sections of the Club's website
e. Attend Committee meetings
11. Saturday 1st and 2nd XI
Captains
a. Captain the team on the field of play in Surrey Championship league
matches
b. Responsible for the
behaviour of team members to the highest standard on the field of play (as
described in the rules of the Surrey Championship, Schedule 4) and by
conforming to the Spirit of Cricket
c. Responsible for the
completion of match sheets and collection of match fees from players after
each match, and transmission of them to the Treasurer without delay.
d. Responsible for the
execution of all requirements of the league on match days including
agreeing the score and related details with the opposition captain and at
home matches, telephoning these to the league and posting them on the
Club's league website (Brook CC, Surrey - Play-Cricket)
e. When playing at home, ensure
and check that all pre and post match tasks are completed. When any of
these tasks are delegated to vice captains or others by the captain, he
will however retain final responsibility for them
f. Continuous liaison with the
League and Cup Manager
g. Ensuring, as far as is
reasonable, that league players wear Club clothing with sponsors logos
h. The 1st XI captain is to
ensure a scorer is available for 1st XI matches; the 2nd XI captain is to
secure a scorer and non-playing umpire for the 2nd XI if possible.
i. Members of the Cricket
Committee
j. Attend Committee meetings
12. Sunday XI Captain and
Strollers Captain
a. Captain the team on the field of play
b. Responsible for the
completion of match sheets and collection of match fees from players, and
match fee from visitors at home matches, and transmission of them without
delay to the Treasurer
c. Liaise with the match
manager (or catering manager), if applicable, in regard to catering
arrangements
d. When playing at home, ensure
and check that all pre and post match tasks are completed. When any of
these tasks are delegated to vice captains or others by the captain, he
will however retain final responsibility for them
e. Members of the Cricket
Committee
f. Attend Committee
meetings
13. Chairman of the Cricket
Committee
a. Chair the Cricket Committee (see paras 21,22 and 23 below) and be
responsible for the execution of it's and it's members responsibilities
b. Attend Committee meetings
14. Facilities Manager
a. Ensure ground equipment (scorebox, nets, boundary flags etc) is in
working order and maintained, and it's reprovision when necessary
b. Security of Club property at ground
c. Be initial point of contact for non-Brook use of the ground (eg
Sydenhurst Ramblers)
d. Close liaison with the Playing Area Manager
e. Attend Committee meetings
15. Pirrie Hall
Representative
a. Represent the Club at Pirrie Hall committee meetings and report to the
Committee on issues relevant to the Club
b. Attend Committee meetings
16. Playing Area Manager
a. The production of the outfield and square for play to the highest
possible standard.
b. Direction and supervision of the Groundsman's work
c. Maintenance of pitch preparation equipment and it's reprovision when
necessary
d. Arranging for and recording outfield cuts
e. Close liaison with the the Facilities Manager
f. Attend Committee meetings
17. Social Secretary
a. Initiate and arrange social events
b. Attend Committee meetings
18. Sponsorship Manager
a. Responsible for raising money for the Club by initiating, developing,
and managing relationships with sponsors
b. Attend Committee meetings
19. Welfare Officer
a. Responsible for the Club's policy on, and correct application of, all
applicable child welfare and protection arrangements.
b. Attend Committee meetings
20. League and Cup Manager
a. Selecting, in conjunction with captains, the teams for :
(1) 1st and 2nd XI league matches on a weekly basis
(2) Limited overs competitions matches
whilst retaining final decision when required
b. Maintaining close and harmonious relations between the respective
league team captains
c. Communicating team selections to the Captains of the Sunday XI and the
Strollers in order to provide cricket on a Sunday for those who are
available,
but not selected, on a Saturday
d. Monitoring collection of match fees and subscriptions and pursuing
recalcitrant players
e. Ensuring the captains at home league matches discharge their
responsibilities in respect to leaving the Pirrie Hall and the facilities
in general in a fit state
f. Confirming with league captains that league results have been submitted
g. Ensuring league players are registered with the Surrey Championship
(particularly those likely to be selected for the 1st XI)
h. Member of the Cricket Committee
i. Attend Committee meetings
Cricket Committee
responsibilities
21. The following duties are
not specifically allocated to Committee members; it is however the
responsibility of the Chairman for their execution either personally or by
delegation
a. Responsible for selection for ensuring that, insofar as is possible,
members and particularly young members who arte available, play in at
least one game
of cricket over a weekend
b. Manage catering arrangements for home league matches to a maximum
budget per match directed by the Management Committee
c. Responsible for ensuring, where possible and required that umpires and
scorers are available for Sunday matches
d. Responsible for the maintenance and provision of playing equipment
(stumps, bails, non-league balls, umpires coats etc)
e. Responsible for managing all aspects of Festival matches
f. Responsible for representation at league meetings (including collection
of league balls and handbooks)
g. Undertake any additional duties directed by the Management Committee
22. In addition to those
members of the Cricket Committee whose responsibilities are shown at paras
11, 12, 13 and 20, the responsibilities of the following are :
a. Development XI Manager
(1) Identify and recruit young players (and inform the Secretary of
details)
(2) Manage Development XI matches in al respects, including direct
supervision of the team captain
b. Player Recruitment Manager Responsible for recruiting new
players to the Club (and in conjunction with the Development XI Manager)
c. Spirit of Cricket Member To be the custodian of all matters
relating to The Spirit of Cricket, and the person to whom incidents which
offend against it
are to be reported
d. Sunday XI and Strollers Managers (if appointed) Assist and/or
advise appointed match managers with team and administrative
arrangements
(particularly in regard to catering at home matches)
23. Any member of the Cricket
Committee who fails to participate regularly in it's deliberations will be
substituted by another representative of the team in question by the
Chairman of the Committee following consultation with the Club Chairman
Vice Captains
24. Deputise for their
respective captains in their absence when required (including attending
either Management or Cricket Committee meetings)
25. Share the responsibility
with their captain for all duties as agreed with him